Exhibitor Manual

Information for Exhibitors

Exhibitor Manual

Information for Exhibitors

Downloads

SUSTAINABILITY

The iia is aspiring to obtain the Blue Flag Sustainability Certification from the Costa Rican association “Yo hago el cambio” (I make the change) by promoting sustainability and reducing the environmental impact. We encourage our exhibitors to join us in this effort by adhering to the sustainability guidelines outlined in the Exhibitor Manual. Here are a few ideas that we would like to draw your attention to:

  • Consider printing on booth panels and customizing your booth with accessories from our official decorator Octametro instead of shipping your booth
  • Replace print materials with QR code
  • Limit the number of promo materials and source them sustainably
  • Have digital business cards or use the QR code that will be printed on your nametag to share your contact info.

IMPORTANT DATES

September 23

Hotel Accommodation at the Marriott Hacienda Belen
***Recommendation: Reserve early! Block will likely sell out in June.***

October 11

Completion of Exhibitor Profile for Publication on Web App
Exhibitor Stand Plan/Sketches (if building your own)
Submission of Proof of Liability Insurance
Registration of Sponsors and Exhibitors
Order Deadline with Octametro* (15% price increase after this date)

*Full custom booths must be ordered by Sept 30.

INCLUSION WITH BOOTH PURCHASE

Each regular 3m deep X 3m wide (10ft x 10ft) booth package includes:

  • 3m wide x 3m long white hard wall sidewalls (panels of 1m)
  • 2.5m high white hard wall back wall
  • 1 header fascia sign (maximum 18 characters)
  • 1 counter (lockable – brandable front for $)
  • 2 white bar stools
  • 1 spotlight with arm installed on the fascia
  • 1 waste basket
  • 1 electrical socket 5amp – 110v

EXHIBIT HOURS

Monday, November 4, 2024

16:00-19:00
Welcome Reception & Exhibition Opening

Tuesday, November 5, 2024

08:00-18:00

Wednesday, November 6, 2024

08:00-17:30

15:00-17:30
Posters Presentations & Exhibition
Networking Event

Thursday, November 7, 2024

08:00-14:00

MOVE-IN / MOVE-OUT

Move-in

Monday, November 4, 2024

08:00-15:00

Move-out

Thursday, November 7, 2024

14:00-18:30

SHIPPING

We strongly recommend the use of Vento Logistics Alliance for shipping and customs clearance. Please contact Mrs. Adriana Vargas at avargas@vento-logistics.com directly.

!!! SHIPPING DIRECTLY TO VENUE !!!
Shipments must NOT arrive before October 28.

If you are only shipping a maximum of 3 boxes, you can ship them directly to the CCCR. However, it is the exhibitor’s responsibility to carefully complete any customs documentation with as much detail and clarity as possible. Customs-clearance can be a challenge.

Please note that the CCCR does not provide material handling from the storage area to the booth. The boxes will need to be moved by the exhibitors themselves.

The Shipping Label must include the following information:

Costa Rica Convention Center (CCCR)
Autop. Gral. Cañas
San José, Costa Rica
Event: IMRP 2024 (Nov 4-7)
Contact at CCCR : Mrs. Maria Alejandra Salazar 506-7006-3508 (WhatsApp)

Please email Mrs. Maria Alejandra Salazar to inform her that you have sent a shipment. She can then help locate it.