Exhibitor's Manual
Important Dates
| Deadline | Action |
|---|---|
| February 15, 2027 | Complete your exhibitor profile, submit customized stand plans and proof of liability insurance, and register your exhibitor staff. |
| February 15, 2027 | Complete your exhibitor profile, submit customized stand plans and proof of liability insurance, and register your exhibitor staff. |
| March 12, 2027 | Order DHL rental and construction services, including furniture, custom booths, artwork, graphics, signage, and screens. |
| March 19, 2027 | Submit DHL logistics orders for customs clearance, handling, storage, and inbound or outbound shipments. |
| March 22, 2027 | DHL forwarding warehouse opens for cargo arrivals. |
| March 29, 2027 | Latest arrival for non-EU cargo at the DHL forwarding warehouse. |
| April 6, 2027 | Latest arrival for EU cargo at the DHL forwarding warehouse. |
A 50% surcharge applies to DHL orders received after the applicable order deadlines. Late orders are subject to feasibility and availability. Reserve hotel accommodation early; rooms may sell out before the booking deadline.
Inclusion with Booth Purchase
Each regular 3m deep × 3m wide booth package includes:
- White hard wall sidewalls, 3m wide × 3m high, in 1m panels
- 1 lockable counter with company logo
- 2 high chairs
- 1 waste basket
- 1 three-way multi-socket electrical outlet, 10amp/230V
Exhibit Hours
| Date | Time | Activity |
|---|---|---|
| Monday, April 12, 2027 | 16:00–19:00 | Welcome Reception and Exhibition Opening |
| Tuesday, April 13, 2027 | 08:00–18:00 | Exhibition |
| Wednesday, April 14, 2027 | 08:00–18:00 15:00–18:00 |
Exhibition Posters and Exhibition Networking Event |
| Thursday, April 15, 2027 | 08:00–14:00 | Exhibition |
Move In and Move Out
| Activity | Date | Time |
|---|---|---|
| Move-in and setup | Monday, April 12, 2027 | 08:00–15:00 |
| Dismantling and move-out | Thursday, April 15, 2027 | 14:00–18:30 |
Shipping
The Crowne Plaza Düsseldorf-Neuss hotel will not accept exhibitor shipments. All exhibition materials must be sent through the DHL forwarding warehouse in Cologne.
Shipping and Customs Clearance
DHL Global Event Logistics GmbH is the appointed customs broker and freight forwarder. DHL will receive and temporarily store your materials, transport them to the hotel, and deliver them to your booth.
Submit your logistics order form by March 19, 2027 to:
A 50% surcharge applies to logistics orders received after March 19. Late requests are subject to feasibility and availability.
Cargo Arrival at the Warehouse
| Shipment origin | Arrival window |
|---|---|
| Non-EU | March 22–29, 2027 |
| EU | March 22–April 6, 2027 |
Delivery Address
DHL Global Event Logistics GmbH
c/o IMRP 2027
Exhibitor: [Company Name] / Stand No.: [Booth Number]
Welserstr. 10 D
D-51149 Cologne
Germany
Warehouse opening hours: Monday–Friday, 08:00–16:00.
Send your dispatch notification and all customs documents at least five working days before delivery to [email protected].
Questions
For exhibition assistance, contact Stephanie Hussey at [email protected]. For booth services and additional equipment, contact DHL at [email protected].
